When one of the preset header/footer designs in Word 2016 doesn’t cut it, consider creating your own. The secret is to double-click the space at the top or bottom of the page. The header or footer area, respectively, becomes active.

You can place text or any other item, including graphics, in a header or footer. Common and useful commands appear on the Header & Footer Tools Design tab, but you can use any tab on the Ribbon to create and customize a header or footer.

Go to Insert Header or Footer, and then select Remove Header or Remove Footer. If your document has more than one section, repeat this process for each section. Go to Layout Page Setup Header & Footer. Under Header or Footer, on the pop-up menu, select (none). Go to Insert Header & Footer.

To switch between the header and footer when editing, click the Go to Footer button. To switch back, click Go to Header. These buttons are found on the Header & Footer Tools Design tab in the Navigation group.

Type text in your header or footer

Any text you type in a header or footer becomes part of the header or footer. It doesn’t have to be fancy text, just whatever text you want appearing at the top or bottom of every page in the document.

The standard format for lines in a header or footer includes two tab stops: A center tab stop in the middle of the page and a right tab stop aligned with the right margin. Use these tab stops, as illustrated here, to create useful header text.

Add a page number in your header or footer

It’s tempting, and it seems like the obvious choice, but don’t use the Page Number command on the Header & Footer Tools Design toolbar. If you need a page number in a header or footer, add a document page-number field. Follow these steps.

1. Position the insertion pointer where you want the page number to appear.

2. Click the Header & Footer Tools Design tab.

3. In the Insert group, click the Document Info button and choose Field.

   The Field dialog box appears.

4. From the Categories menu, choose Numbering.

5. In the Field names list, click to select Page.

6. Choose a Format.

   For example, choose the item 1, 2, 3, … to use that numbering style.

7. Click the OK button.

   The Page field is inserted in the header. It reflects the current page number for every page printed in the document.

You don’t have to go to page 1 to insert a page number in a header. Word is smart enough to place the proper number on the proper page, no matter where you’re editing the header in your document.

If you want one of those “Page 3 of 45” things in a header or footer, you need two fields: The Page field as described in this section and the NumPages field. To add that field, repeat the steps here, but in Step 4 choose Document Information and in Step 5 choose NumPages.

Add the date and time to headers or footers

To place the current date or time or an updating time field in a header or footer, follow these steps:

1. Position the insertion pointer where you want the date or time to appear.

2. Click the Header & Footer Tools Design tab.

3. In the Insert group, click the Date & Time command button.

   The Date and Time dialog box appears.

4. Choose a format for the date, or the time, or both.

5. To keep the date and time information current, place a check mark by the option Update Automatically.

6. Click OK.

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Introduction

Page numbers can be used to automatically number each page in your document. They come in a wide range of number formats and can be customized to suit your needs. Page numbers are usually placed in the header, footer, or side margin. When you need to number some pages differently, Word allows you to restart page numbering.

Optional: Download our practice document.

Watch the video below to learn more about page numbers in Word.

To add page numbers:

Word can automatically label each page with a page number and place it in a header, footer, or side margin. If you have an existing header or footer, it will be removed and replaced with the page number.

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1. On the Insert tab, click the Page Number command.
2. Open the Top of Page, Bottom of Page, or Page Margin menu, depending on where you want the page number to be positioned. Then select the desired style of header.
3. Page numbering will appear.
4. Press the Esc key to lock the header and footer.
5. If you need to make any changes to your page numbers, simply double-click the header or footer to unlock it.

If you've created a page number in the side margin, it's still considered part of the header or footer. You won't be able to select the page number unless the header or footer is selected.

To add page numbers to an existing header or footer:

If you already have a header or footer and you want to add a page number to it, Word has an option to automatically insert the page number into the existing header or footer. In our example, we'll add page numbering to our document's header.

1. Double-click anywhere on the header or footer to unlock it.
2. On the Design tab, click the Page Number command. In the menu that appears, hover the mouse over Current Position and select the desired page numberingstyle.
3. Page numbering will appear.
4. When you're finished, press the Esc key.

To hide the page number on the first page:

In some documents, you may not want the first page to show the page number. You can hide the first page number without affecting the rest of the pages.

1. Double-click the header or footer to unlock it.
2. From the Design tab, place a check mark next to Different First Page. The header and footer will disappear from the first page. If you want, you can type something new in the header or footer, and it will only affect the first page.

If you're unable to select Different First Page, it may be because an object within the header or footer is selected. Click in an empty area within the header or footer to make sure nothing is selected.

To restart page numbering:

Word allows you to restart page numbering on any page of your document. You can do this by inserting a section break and selecting the number you want to restart the numbering with. In our example, we'll restart the page numbering for our document's Works Cited section.

1. Place the insertion point at the top of the page you want to restart page numbering for. If there is text on the page, place the insertion point at the beginning of the text.
2. Select the Layout tab, then click the Breaks command. Select Next Page from the drop-down menu that appears.
3. A section break will be added to the document.
4. Double-click the header or footer containing the page number you want to restart.
5. Click the Page Number command. In the menu that appears, select Format Page Numbers.
6. A dialog box will appear. Click the Start at: button. By default, it will start at 1. If you want, you can change the number. When you're done, click OK.
7. The page numbering will restart.

To learn more about adding section breaks to your document, visit our lesson on Breaks.

Challenge!

1. Open our practice document.
2. On page 1, insert the Accent Bar 4 page number at the Bottom of page.
3. In the Design Options, choose Different First Page. The page number should now be hidden on the first page.
4. Scroll to page 27 of the document.
5. Place your cursor at the beginning of the title Works Cited and insert a Continuous Section break.
6. In the footer of page 27, restart the page numbering at 1.
7. When you're finished, the bottom of page 27 should look like this:

   
   

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